GOVERNOR'S SECRETARIAT, RAJ BHAVAN, HYDERABAD

DISTRIBUTION OF DUTIES

SECRETARY TO GOVERNOR:

Secretary to Governor is the Head of the Governor's Secretariat including Household Wing of Raj Bhavan, Hyderabad and is responsible for over all administration, superintendence and control of Governor's Secretariat including Household Wing of Raj Bhavan. The Secretary to Governor also assists Hon'ble Governor in the proper discharge of all his Constitutional and other Statutory duties and obligations. Ensures proper protocol to Hon'ble Governor and the visiting dignitaries.


SECRETARIAT WING


JOINT SECRETARY TO GOVERNOR:


Assists Hon'ble Governor and the Secretary to Governor in the proper discharge of their duties and obligations on the following subjects:

  1. Supervision and control over Secretariat Section.
  2. Constitutional, Statutory and Official functions of the Governor.
  3. All matters related to Universities for which Governor is the Chancellor.
  4. Sanction of leave etc. of High Court Judges, Lok Ayukta and Upa Lok Ayukta, Chairman, Administrative Tribunal, Chief Information Commissioner, Chairman and members of Electricity Regulatory Commission etc.
  5. Appointment of Special Secretary, Secretary, Joint Secretary, Deputy Secretary, Assistant Secretary in the State Legislature, summoning and Prorogation of State Legislative Assembly and Council.
  6. Monthly report to the President of India and State Administrative Report.
  7. Governors' Conferences, Swearing Ceremonies, At Home Functions etc.
  8. Matters relating to Salar Jung Museum / Indian Red Cross Society / St. John Ambulance Association / Rajya Sainik Board / Bharat Scouts and Guides / Cyclone Relief / Tuberculosis Association / Hind Kusht Nivaran Sangh, etc.
  9. Organisations with which the Governor is associated as Honorary President / Chairman.

PRESS SECRETARY TO GOVERNOR:

  1. Media coordination, material for draft speech, etc. relating to the functions to be attended by the Governor and accompany him.
  2. Drafting messages for the Governor.
  3. Issue of Press Releases.
  4. Processing Teleprinter Messages.
  5. Bringing important events to the notice of Secretary to Governor / Governor immediately.
  6. Liaison with Press, Information Department, Press Information Bureau, All India Radio and any other information Media.
  7. Raj Bhavan Library.

LIAISON OFFICER/ ASSISTANT SECRETARY TO GOVERNOR:

  1. Processing of all files received from Secretariat / Legislature / Judiciary / Universities and submitted to Deputy Secretary / Joint Secretary to Governor.
  2. Processing of routine petitions received from general public.
  3. Matters relating to Salar Jung Museum / Indian Red Cross Society / St. John Ambulance Association / Rajya Sainik Board / Bharat Scouts and Guides / Cyclone Relief / Tuberculosis Association / Hind Kusht Nivaran Sangh, etc.
  4. All matters of organisations with which the Governor is associated as Honorary President / Chairman.
  5. All the establishment matters of Secretariat Section and Household Section.
  6. Sanction of leave etc. of High Court Judges, Lok Ayukta and Upa Lok Ayukta Chairman, Administrative Tribunal, Chairman, Electricity Regulatory Commission etc.

PRIVATE SECRETARY / OSD TO GOVERNOR:

The functions of Private Secretary are to assist the Hon'ble Governor and maintain the record of his correspondence, notes, discussion with various people, instructions, directions and orders given by him and to attend the correspondence of personal nature and with the high official dignitaries.


PERSONAL ASSISTANT TO GOVERNOR:

The Personal Assistant is entrusted with the work of providing Secretariat assistance to Hon'ble Governor. He is also responsible for keeping important and secret personal papers of the Hon'ble Governor.


SECTION OFFICER -1

The following subjects are being dealt by the Section Officer with the assistance of two Assistant Section Officers:

  1. Establishment Matters of Governor's Secretariat and Governor's Household Wings.
  2. State Universities.
  3. Monthly report of Telangana.

SECTION OFFICER -2

The following subjects are being dealt by the Section Officer-2 with the assistance of two Assistant Section Officers:

  1. All Government files of Telangana.
  2. Matters relating to High Court of Judicature at Hyderabad for the State of Telangana.
  3. Matters relating to Legislatures.
  4. Matters relating to Constitutional and Statutory Bodies.
  5. Organisations to which the Hon'ble Governor is Chairman / President / Patron, such as, IRCS, Salar Jung Museum, TB Association, KHNS, BS&G, Sainic Welfare, etc).
  6. Conference of Governors.
  7. Monthly report of Telangana.
  8. Reorganisation Act and any other related work from time to time.
  9. Constitutional and Statutory bodies / CAG etc.
  10. Matter relating to Fifth Schedule to the Constitution of India.
  11. Important Memoranda presented by Peoples representatives, reputed voluntary and Non-Governmental Organisations.
  12. Swearing-in-Ceremonies.

SECTION OFFICER -3

The following subjects are being dealt by the Section Officer-3 with the assistance of two Assistant Section Officers:

  1. All petitions received from general public of Telangana and other States.
  2. RTI applications monitoring and periodical reports.
  3. Engineering Wing files / Correspondence.
  4. e-office related files.


ASSISTANT SECTION OFFICER- 1

  1. ASO-1 will look after all the establishment and service matters of both Gazetted and non Gazetted officers and staff including drivers, last grade employees of both Governor's Secretariat and Household Sections of Raj Bhavan.
  2. Maintenance of Service Registers of all the members of Secretariat / Household staff; correspondence relating to appointments, transfers, sanction of increments, earned and casual leave, disciplinary matters, correspondence with the Government or any organization regarding service matters and pension etc.

ASSISTANT SECTION OFFICER- 2

  1. Tour programmes of the Hon'ble Governor, the Lady Governor.
  2. Universities of Both the States, Awards, Greetings relating to New Year / Republic Day / Independence Day and other festive occasions.

ASSISTANT SECTION OFFICER- 3

  1. All Loans, advances, pension proposals, recoveries etc., of Employees of Governor's Secretariat and Governor's Household.
  2. Constitutional, Statutory bodies / CAG Reports etc., All Government / High Court files of both the States, Legislature matters of both the States.

ASSISTANT SECTION OFFICER- 4

Petitions received from Andhra Pradesh, RTI applications and appeals thereon.


ASSISTANT SECTION OFFICER- 5

Petitions received from Telangana State and other States (except (AP), RTI applications and appeals thereon. RTI periodical reports.


ASSISTANT SECTION OFFICER- 6

Organisations with which the Hon'ble Governor is associated with (such as IRCS, SJM, Special fund for Ex-Servicemen, St. John Ambulance Association, BS&G, HKNS, TB Association etc.), e-office issues.


RONEO DUPLICATING OPERATOR

  1. Maintenance of Stock files / records / record room.
  2. Inward, outward tappal and dispatch.
  3. Maintenance and distribution of tappals through registers prescribed.
  4. Maintenance of postage, Attendance Register and leave account of staff officers / staff of Secretariat wing.
  5. Maintenance and upkeep of Xerox machine installed at office. Taking out photo copies as required.
  6. Stitching of files.
  7. Posting of turn duties on Holidays to staff including office subordinates, household attendants and maintenance of registers. Posting of regular duties to Telephone Operators.